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From SME to Enterprise, we surveyed thousands of payroll and finance professionals to uncover common payroll challenges and how they are being overcome to achieve increased efficiency and ROI.

Payroll is an essential activity for any business. Processing employees’ pay efficiently is critical to ensuring operations aren’t interrupted and staff are happy and engaged. That said, payroll, like any other department, can encounter complex issues.
From rules and regulations to cash flow problems, your payroll department must be at the ready to respond to setbacks. Yet, as we all know, preparation is the first step to preventing problems. With that in mind, let’s look at ways you can simplify your payroll processes and reduce future issues.
We’re often asked if there are basic steps to processing payroll. To answer that question, we’ve pulled together four key nuggets of advice for simplifying payroll processes.
Why pay your staff on different days or payment schedules when you can schedule it for the same day? Establishing a consistent, concise schedule ensures you never miss a payday.
You can use software, templates, or calendars such as Google Calendar to align your pay schedules. You can also share these calendars with HR to keep them in the loop.
Accurate employee records are essential to streamlining payroll processes. Not only do records allow for better organisation, but they also provide transparency and efficiency with handling payroll-related tasks.
Records should include, among other details, employees’ full names, salaries, and relevant tax information. You should also keep track of promotions, raises, and bonuses and update the records as needed.
At SD Worx, formerly Intelligo, we have a GDPR Control Module in place that underpins the latest EU Data Protection Regulation that was introduced in May 2018. The regulation gives data subjects more control, makes Data Controllers/Processors more accountable, makes personal data processing more transparent and reduces personal data security vulnerabilities.
Thus, payroll teams must meet new standards of transparency, security, and accountability. Compliance is key, too, as the onus is on the Data Controller (employers) to identify potential issues within their organisations. They must also analyse personal data currently being held and review the legal basis on which personal data is processed directly or by a third party on their behalf (Processor).
Our GDPR Control Module enables:
Like many laws governing business operations, payroll compliance legislation is susceptible to change. For that reason, legislation must be carefully monitored.
One of your first considerations when taking on new staff is their contract. All new starters must receive a written statement of the core terms of employment within their first five days. They must also receive a written statement of the remaining terms within one month of their start date. You also need to look out for essential changes like a minimum wage increase. If it changes, you must adjust affected employees’ wages. And if laws around leave change, you must adhere to those, too.
All in all, you need to stay on top of legal requirements regarding payroll. Failing to do so could result in a hefty fine and reputational damage.
When you run a business and hire staff, you need to submit a range of information to Revenue on a regular basis. This information has to be accurate and reported on time. This information includes:
For course, there is one move you can make that combines all the above, and that is to outsource your payroll processes to a provider you can rely on.
So, why outsource your payroll processing?
For starters, the case for On-Cloud payroll migration is a strong one. When you make the move, you get exceptional:
On-Cloud payroll software is built to be configurable, robust, and adaptable. This flexibility is a major benefit for businesses as it allows them to adjust their payroll as they grow. There is also no hardware to maintain and update as your data is readily available on a computer, tablet, or phone.
Ready to ease the pressure on your payroll department and make great savings? By partnering with SD Worx, formerly Intelligo, your payroll staff will no longer need to undertake tedious, manual tasks. Gone too are the end-of-year tax updates and hours wasted pulling together reports. That’s because we provide MegaPay On-Cloud, the single payroll solution that does it all.
To free your business of time consuming and complex payroll processes, contact SD Worx, formerly Intelligo, today.