From Legacy to Cutting-Edge: The Case for On-Cloud Payroll Migration
The way we work is constantly changing. In the past few decades, for instance, we’ve witnessed the growth of technology and its apparently endless capabilities. And in more recent years, we’ve seen a rise in businesses adapting hybrid working models, with many employees working remotely.
Another aspect of the evolving way we work is payroll management, largely due to on-premise to On-Cloud migration. But what exactly is On-Cloud migration and why should businesses consider making the move?
In this article, we’ll explore this new form of payroll software as well as the key considerations when making the switch.
3 Benefits of Cloud-Based Payroll Systems
1. Security and Recovery
When it comes to the use of technology, businesses place major emphasis on security and recovery. And rightly so; nobody wants their data compromised.
And yet, regarding cloud software, 94% of businesses say they saw an improvement after implementing cloud solutions. In the cases where recovery was needed, 20% of cloud storage users can recover from an incident in four hours or less. This figure drops to 9% for Non-Cloud storage users.
What these statistics show is that, in a world increasingly reliant on technology, there’s really no need to fear cloud software.
Where traditional payroll software may suffer, On-Cloud payroll software excels. One such example is scalability.
With payroll On-Cloud software such as MegaPay On-Cloud, businesses can scale their payroll systems to accommodate growth or downsizing. This is particularly important during a period of great change when payroll staff could already be under pressure. It also ensures that businesses can manage their payroll processes regardless of their size or changing needs.
3. Cost Savings
On-premises payroll systems often need significant investments in hardware, software licenses, and maintenance. In contrast, On-Cloud payroll software operates on a subscription-based model.
This approach allows businesses to manage their budget better and allocate resources more effectively. Additionally, less maintenance and IT support are required, meaning even greater cost savings.
4. Accessibility and Remote Work
Another one of the standout features of On-Cloud payroll software is the ease with which payroll staff can access data. Of particular use to employees working remotely, they can access their payroll information and view payslips from any device with an internet connection.
3 Key Considerations when Migrating
1. Data Security and Compliance
When making the move to On-Cloud, data security and compliance should be top priorities.
Businesses must ensure that their chosen cloud provider complies with security standards and offers effective data encryption and access controls. Businesses must also consider compliance requirements such as the General Data Protection Regulation (GDPR) or industry-specific regulations.
Remember to conduct these security and compliance assessments before migrating, as safeguarding sensitive employee data is of paramount importance.
2. Integration with Existing Systems
For an easy transition, businesses must consider the compatibility and integration capabilities of their chosen On-Cloud payroll software with regards to existing HR, Time & Attendance, and finance software. The easier the integration between systems, the more streamlined the data transfer will be. This also eliminates the need for manual data entry or reconciliation.
Before integration, businesses should evaluate the availability of Application Programming Interfaces (APIs), or connectors provided by the On-Cloud provider to ensure a smooth, stress-free process.
3. Training and Support
Migrating to a new payroll system can have its ups and downs. That’s why training for both HR and payroll employees is so vital.
Partnering with an On-Cloud provider that offers training resources and support will help businesses through the process. Training should cover the use of the new system, data entry processes, and how to troubleshoot any issues that arise. Ongoing technical support will also come in useful should any questions or concerns pop up during and after the migration process.
MegaPay On-Cloud by SD Worx
At SD Worx, formerly Intelligo, we provide a range of HR software that makes life easier for businesses. When it comes to our payroll solutions, we’re always staying one step ahead, and with our MegaPay On-Cloud software, your business can too. Three major benefits of using MegaPay On-Cloud are:
- IT and security: MegaPay On-Cloud gives your team back precious time. It also utilises enterprise-grade data centres through Microsoft Azure, for utmost security.
- Reduced costs: MegaPay On-Cloud can save businesses more than 20% in costs.
- Payroll flexibility: The Central Statistics Office (CSO) confirmed that nearly 25% of the Irish population works remotely. With MegaPay On-Cloud, managing payroll remotely is faster, easier and 100% secure - anytime, anywhere.
There are many other benefits to our MegaPay On-Cloud software, such as how making the switch to better online payroll software in Ireland gives your business an edge when it comes to streamlining payroll processes. But don’t just take our word for it…
Anamaria Ciobanu, HR Compensation & Benefits Specialist with Celestica said, “…we moved from on-premises to MegaPay On-Cloud for more data security. The implementation was very smooth, no delays, and all teams worked together perfectly.”